Hand in hand with the workplace, there is OSHA. For decades, OSHA has required employers to track any instance of work-related injury or illness in an OSHA log. Now they have taken things one step further by requiring employers to electronically submit injury data for review each year.
You likely remember this rule first went into effect July 1, 2018, and hopefully you made your clients aware or helped them comply. Now it’s important to let clients know that for 2019 and all years moving forward, the deadline will be March 2.
To comply with the OSHA electronic recordkeeping rule, employers must submit their records electronically via CSV or manually—and can be held to substantial fines or imprisonment for failing to or fraudulently doing so. This blog will overview the important points to keep in mind regarding this requirement as the March 2 deadline approaches.
Who must comply?
To help define the new electronic reporting requirements, OSHA has based them on size of an establishment. You must determine the establishment’s peak employment during the last calendar year to determine what required data to provide OSHA for each establishment. To help clients establish their employee count, simply count each full-time, part-time, seasonal, and temporary worker as one person.
- 250+ employees are required to keep OSHA injury and illness records and electronically submit information from the OSHA form 300A.
- 20-249 employees classified in industries with historically high rates of occupational injuries and illnesses are required to keep OSHA injury and illness records and electronically submit information from the OSHA Form 300A.
- <20 employees are required to keep OSHA injury and illness records do not have to submit information electronically to OSHA under this rule.
What data must be submitted?
The data required to be submitted depends on establishment size. For the March 2, 2019 deadline, data for each establishment should come from that establishment’s completed 2018 OSHA 300A form.
How does electronic submission work?
You can visit the Injury Tracking Application (ITA) on the OSHA website. This secure site allows you to electronically submit your OSHA recordkeeping information one of two ways. You can upload a CSV file containing your OSHA Form 300A data for all establishments. Or, you can create profiles for each establishment and then enter and submit OSHA 300A data for each one.
Simplify the process for clients
OSHAlogs, a secure, web-based app, enables employers to create each state’s first report of injury, track injuries, print all required OSHA reports and view injury metrics in real-time. With OSHAlogs the guesswork is eliminated, as the app generates the upload file required by OSHA, making electronic recordkeeping submission simple.
Want to learn how to use the March 2 deadline and OSHAlogs to close more deals? Grab this free checklist today.